Essential AI Prompts for Executive Virtual Assistants
Executive Virtual Assistants (EVAs) are the right hands of founders, CEOs, and senior leaders, handling critical administrative, operational, and communication tasks to free up executive time. At MyVirtualDesk, our Agents are equipped not only with top-tier skills from the Philippines, but also with AI-powered tools that supercharge their productivity and precision. This blend of human excellence and AI innovation allows executives to focus on strategy, while we handle the details.
Below is a categorized list of AI prompt examples that Executive VAs can use to streamline key tasks. These prompts are tailored for platforms like ChatGPT or MyVirtualDesk AI and are designed to help EVAs complete work faster, smarter, and more consistently.
1. Calendar and Schedule Optimization
- “Summarize this week’s calendar and highlight any double bookings.”
- “Block focus time every morning from 8am–10am for deep work.”
- “Identify and reschedule low-priority meetings this week.”
- “Create an agenda for the board meeting on [Date].”
- “Send calendar invites for quarterly planning sessions.”
2. Executive Email Management
- “Summarize unread emails flagged as urgent in the executive’s inbox.”
- “Draft a thank-you note for a recent investor meeting.”
- “Follow up on unanswered emails older than 5 business days.”
- “Write a professional response declining a meeting request.”
- “Flag emails related to legal or financial matters for immediate review.”
3. Travel and Itinerary Planning
- “Find three flight options from LAX to JFK on [Date] with business class.”
- “Book hotel accommodations near the event venue in Chicago.”
- “Generate a travel itinerary including flights, hotel, ground transport, and meetings.”
- “Check visa requirements for Singapore travel for a U.S. passport holder.”
- “Prepare a one-page travel brief with time zone conversions.”
4. Meeting Prep and Follow-Up
- “Summarize background research on [Company/Person] for Monday’s meeting.”
- “Draft talking points for the quarterly executive call.”
- “Generate a follow-up email with action items from the client call.”
- “Create a recurring meeting brief template with roles and objectives.”
- “Capture decision points and key takeaways from this transcript.”
5. Project and Task Management
- “Create a high-level roadmap for the product launch in Q4.”
- “Generate a weekly status update based on team inputs.”
- “Assign tasks from this meeting transcript and add due dates.”
- “Identify blockers for [Project Name] from this email thread.”
- “Summarize team progress on OKRs from the last 2 weeks.”
6. Strategic Research and Insights
- “Summarize competitive intelligence on [Rival Company].”
- “Research executive compensation trends in SaaS startups.”
- “Identify top 5 conferences in [Industry] for Q1-Q2.”
- “Provide a summary of news coverage on [Client’s Company].”
- “Analyze customer feedback for trends and improvement suggestions.”
7. Internal Communication Support
- “Draft a weekly team update summarizing executive priorities.”
- “Write a Slack message announcing a policy change.”
- “Summarize highlights from the leadership offsite.”
- “Draft a birthday message for a direct report.”
- “Create a digest of internal comms for monthly reporting.”
8. Document Management and SOPs
- “Summarize this executive report into bullet points.”
- “Organize quarterly board decks into folders by year.”
- “Create a naming convention policy for shared files.”
- “Convert these notes into a polished internal SOP.”
- “Highlight action items from this compliance document.”
How MyVirtualDesk AI Enhances Executive VA Performance
At MyVirtualDesk, we don’t just provide a virtual assistant; we provide an AI-empowered Agent. Each EVA is backed by our proprietary MyVirtualDesk AI platform, enabling them to:
- Delegate smarter with precision-crafted prompt libraries and automations
- Manage projects seamlessly using integrated task workflows and AI reporting
- Communicate with impact using AI-assisted drafting and summarization
- Stay ahead by leveraging real-time research and AI insights
Our Agents become an extension of your executive team, saving time, driving clarity, and unlocking exponential efficiency.
Final Thoughts
The right Executive Virtual Assistant doesn’t just take tasks off your plate; they give you back time, clarity, and strategic focus. With MyVirtualDesk’s AI-augmented EVAs, you’re not just delegating; you’re upgrading how your executive office runs.