Essential AI Prompts for Recruitment Virtual Assistants
Recruitment Virtual Assistants (Recruiting VAs) streamline hiring workflows by sourcing candidates, screening resumes, coordinating interviews, and supporting applicant tracking systems. At MyVirtualDesk, our Recruiting VAs are trained to handle end-to-end talent acquisition tasks while being powered by MyVirtualDesk AI, enabling faster placements and a more efficient hiring experience.
The following prompt examples are optimized for use with ChatGPT or MyVirtualDesk AI to help Recruitment VAs perform sourcing, screening, outreach, and reporting tasks with consistency and speed.
1. Job Description and Posting Support
- “Write a job description for a Remote Customer Support Specialist.”
- “Summarize the top 3 responsibilities from this job spec.”
- “Create a posting-ready version of this JD for LinkedIn.”
- “Optimize this job ad with relevant keywords for SEO.”
- “Generate a list of job titles similar to ‘Marketing Coordinator.’”
2. Resume Screening and Shortlisting
- “Screen these 30 resumes for minimum qualifications.”
- “Highlight candidates with HubSpot experience and a marketing degree.”
- “Summarize each resume into a 3-sentence candidate profile.”
- “Rank these applicants by years of experience and location.”
- “Tag resumes that match the must-have criteria.”
3. Candidate Outreach and Communication
- “Draft an outreach message to passive candidates on LinkedIn.”
- “Write a follow-up email after an initial job application.”
- “Personalize this cold outreach email for a Java Developer role.”
- “Send a reminder to a candidate about their upcoming interview.”
- “Create a rejection email template with a warm, professional tone.”
4. Interview Coordination and Scheduling
- “Suggest three time slots for an interview next week.”
- “Draft an interview confirmation email with Zoom link.”
- “Reschedule this interview and notify both candidate and hiring manager.”
- “Create a calendar invite with interview notes attached.”
- “Send a feedback survey to candidates post-interview.”
5. Applicant Tracking and Status Updates
- “Update candidate status in ATS from ‘Screened’ to ‘Interview Scheduled.’”
- “List all open positions and their current candidate funnel status.”
- “Summarize movement of candidates through the funnel this week.”
- “Tag all applicants who require work authorization.”
- “Generate a weekly report on candidate status by role.”
6. Reference Checks and Verification
- “Draft a reference check request email for [Candidate Name].”
- “Summarize responses from two references.”
- “List verification steps completed for this candidate.”
- “Create a checklist for background check processing.”
- “Send a thank-you email to reference providers.”
7. Recruitment Metrics and Reporting
- “Generate a report on time-to-hire for all roles closed this quarter.”
- “Summarize top sourcing channels based on current hires.”
- “List bottlenecks in the current recruitment funnel.”
- “Create a visual dashboard showing weekly applicant volume.”
- “Highlight most active hiring departments this month.”
8. Talent Sourcing and Pipeline Building
- “Find 10 qualified candidates for a Sales Manager role on LinkedIn.”
- “Draft Boolean search strings for a UI/UX Designer.”
- “Build a pipeline of remote-ready candidates in the U.S. and Canada.”
- “Summarize candidate profiles from [Job Board Name].”
- “List ideal profile criteria based on this hiring manager intake form.”
How MyVirtualDesk AI Enhances Recruitment VA Performance
MyVirtualDesk AI equips our Recruiting Virtual Assistants to handle sourcing and hiring tasks with unmatched efficiency. Here’s how we support talent teams:
- Accelerate outreach and sourcing using prompt-based candidate personalization
- Improve screening accuracy with smart resume summarization and ranking
- Streamline coordination across interviews, statuses, and hiring teams
- Deliver actionable insights with automated recruiting reports and dashboards
This integration of human empathy and AI speed creates a hiring experience that is fast, flexible, and candidate-friendly.
Final Thoughts
A strong Recruiting VA doesn’t just fill roles; they help build high-performing teams. At MyVirtualDesk, our AI-supported VAs bring structure, scale, and clarity to your hiring process