Top 5 Tasks to Delegate to Your Recruitment Virtual Assistant and How to Do It Right
Here are the top five recruiting tasks you can confidently delegate and how to ensure they’re executed with consistency and precision.
1. Job Posting and Promotion
Why Delegate It:
A well-written, widely distributed job post is the first step in attracting qualified candidates. But managing postings across multiple platforms is labor-intensive.
What Your Recruitment VA Can Do:
- Draft, format, and publish job listings
- Distribute listings across job boards and internal sites
- Ensure consistent branding and role descriptions
- Track and refresh aging job posts
How to Set It Up:
- Provide job description templates and tone guidelines
- Share preferred platforms, role categories, and publication cadence
- Define timelines and approval workflows
Result: Increased reach, consistency, and visibility for every open role.
2. Resume Screening and Shortlisting
Why Delegate It:
Sifting through dozens or hundreds of resumes can derail your day. Delegating this process ensures only the most qualified candidates reach your desk.
What Your Recruitment VA Can Do:
- Review resumes based on your must-have and nice-to-have criteria
- Apply scorecards or screening rubrics
- Identify gaps or red flags
- Compile shortlists with summaries and rankings
How to Set It Up:
- Provide screening guidelines and key filters (skills, experience, education)
- Share example candidate profiles for calibration
- Establish turnaround times for shortlists
Result: You see only the top-tier talent faster and with context.
3. Interview Scheduling and Coordination
Why Delegate It:
Coordinating schedules between candidates and interviewers can consume hours. Let your VA handle the logistics.
What Your Recruitment VA Can Do:
- Align candidate and hiring team availability
- Send interview confirmations and calendar invitations
- Share prep materials with participants
- Manage rescheduling and follow-ups
How to Set It Up:
- Grant access to shared calendars or availability preferences
- Share interview formats and templates
- Define SLA for response and confirmation times
Result: Streamlined, professional scheduling without the back-and-forth.
4. Initial Candidate Screening
Why Delegate It:
Short phone or video screenings help assess candidate viability before involving hiring managers. Your VA can lead this early interaction.
What Your Recruitment VA Can Do:
- Conduct brief screening calls
- Ask pre-approved questions about experience, availability, and expectations
- Document responses and impressions
- Flag candidates for further review or disqualification
How to Set It Up:
- Provide a standard screening script and scoring guide
- Set criteria for escalating or rejecting candidates
- Define expected call volume per week
Result: A more efficient funnel filtered and formatted before interviews begin.
5. Candidate Communication and Updates
Why Delegate It:
Clear, timely communication improves the candidate experience and protects your employer brand.
What Your Recruitment VA Can Do:
- Send status updates, follow-ups, and next-step instructions
- Draft rejection messages and onboarding notices
- Maintain contact records and status updates
- Escalate communication as needed
How to Set It Up:
- Provide messaging templates for each hiring stage
- Set tone preferences and response time goals
- Share brand voice and communication priorities
Result: Every candidate stays informed, engaged, and respected.
How MyVirtualDesk AI Enhances It
Our AI-enabled Recruitment VAs are not only trained in best practices, but they’re also empowered by MyVirtualDesk AI, a proprietary productivity platform built to enhance speed, consistency, and insight across your hiring process.
With MyVirtualDesk AI, your Recruitment VA can:
- Standardize workflows for posting, screening, and communication
- Generate summaries and shortlists using structured evaluation prompts
- Deliver templated outreach and rejection messages with brand consistency
- Track engagement trends to surface bottlenecks or delays in the funnel
Bottom Line: You get a recruitment engine that’s not just operational, but intelligent, scalable, and built for hiring velocity.
Final Thoughts: Simplify Hiring, Amplify Talent Acquisition
Delegating to a Recruitment Virtual Assistant from MyVirtualDesk isn’t just about saving time; it’s about accelerating your ability to connect with the right talent, reduce friction, and deliver a better experience to every stakeholder.
Roles filled faster. Candidate touchpoints handled. Hiring streamlined.
40 hours delegated. Zero gaps. One trusted partner.